resolve comments in word greyed out

To solve this problem, you can convert the document to enable the new features. To stop Word from changing the author name to "Author", please refer to the detailed description about this issue in my article "Track Changes in Word how it works". a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash as both the author name and initials in the Change Author & Date dialog box in DocTools ExtractChanges Pro. In addition, the add-in lets you review comments in Word from one place, rank comments by importance, extract all comments to either Word or Excel, create inline comments for instructions and help, etc. Normally, you can change the font size of text by modifying the font size of the style in use. If your document is inDraftview instead ofPrint Layoutview, the comment will appear in theReviewing Pane. How are the comment styles defined by default? TIP: If comment icons are shown as illustrated in Figure 12 above, the commented text in the document is not marked in any way. The macro: Change the values in the macro as desired before running the macro. "Compatibility Mode" was the problem. Therefore, I have used "delete" in the following. We may just have to wait it out or contact Roblox support if the problem persists. See the warning below before you use this method. Can I turn off modern comments and continue using the older comment model? rev2023.3.1.43266. If comments are not shown after you followed CHECK 1: Figure 10. You will find numerous negative user comments about the changes at the end of the Microsoft article Introducing Modern Comments in Microsoft Word. Thanks for contributing an answer to Super User! Replies to comments are indented below the comment to which they belong. Comments are saved with the document and travel with the document if you share it with others. No more replies can be added to a resolved thread. When you're drafting a comment, other comment text boxes will show the message Another comment is in progress. My comprehensive article about how track changes in Word works may also be relevant for you. The same is true for revisions made using track changes. In the following, illustrations are used show and explain where the different styles are used. Unfortunately, we must expect that the option will disappear some day. What to do if the Resolve icon is grayed out and what causes the problem? DocTools CommentManager add-in is completelycompatible with Word's own comment features. Look through the box below to comment to Mark as done. This allows newer features to be used. For examples, the widths of tables created in Word 2010 and earlier may change when converted to Word 2013 format or later (due to changes of how cell margins are handled). You can show theReviewing Pane in any view except Read Mode. You may have noticed that the Comments group in the Review tab includes a command named Show Comments. Used for e.g. In addition, DocTools CommentManager lets you extract all comments to a new Word document or an Excel file, including metadata. New Comment option. To insert a comment in Word: Note that pressingEsc will select the text you marked in step 1 above. Note that Word 2013 and later versions do not number comments when shown in the balloon area/Comments pane. Note that hiding comments and tracked changes only determines how your document is shown right now. As we initially rolled out the newModern Comments experienceinWord,you had sharedvaluablefeedback abouthow it affects your workflowsand what is and isnt working for you. Word has a number of built-in tools dedicated to comments. You may be interested in keeping the resolved comments in the document until all comments have been handled. Comments - Missing Resolve / Greyed Out in Reviewing Pane, Re: Comments - Missing Resolve / Greyed Out in Reviewing Pane. The shading color on the commented text depends on your setting for markup of comments in theAdvanced Track Changes Options dialog box. To get the old comment features back: Select File > Options > General > turn OFFthe Enable modern commentscheck box. Otherwise, register and sign in. If so, please backup the file fist, then upgrade the document to the newest file format via going to File > Info, use Convert function. However, in relation to tracked changes, there is a big difference between the two options:No Markup will show the document as if all tracked changes have been accepted whereas Original will show the document as if all tracked changes have been rejected. If you are using Word for Microsoft 365 and if your version has switched to "modern comments" functionality instead of "classic comments", resolved comments will not appear in the margin but they are still shown in the Comments pane. Where are the different comment styles used? This website uses cookies to give you the best experience. Now it is rolling out to Production on Word for Windows and MacOS! The display settings are not stored in the document. The pasted comments will not be linked to the original comments they keep the author names, time stamps and content from the original comments but they are independent comments. See Figure 16 and Figure 18 below (green text). On the Review tab, click the dialog box launcher in the Tracking group to open the Track Changes Optionsdialog box. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, How to hide change tracking in MS Word Starter? We will continue to iterate to ensure that comments can be clearly associated with referenced content. Sorted by: 1. Comment lines are dotted but if the selection is in a comment, the related comment connection line will be a fully drawn line. The date assigned to a comment in Word cannot be changed. In Word, the term "delete" is used instead of "remove". Try viewing all markup inline, so it doesn't show in the margin. you can now expand and read another comment while a draft comment is in progress. Up to 20 different colors can be in use. You can click this message to return to your active draft. Word lets you add two levels of comments. It is practical to be able to refer to comment numbers, especially in documents with many comments. A comment plus all replies to the comment, if any, will appear as only one comment icon in the margin. See Figure 16 and Figure 17 below (red text). In general, you can do everything in relation to comments faster and easier withDocTools CommentManager than you can using Word's own comment tools. The new post model aligns with how comments work across Office and gives you confident control over what you share. You can, for example, switch view from View tab in the Ribbon > Views group. The Compatibility Mode means perhaps one of the persons who commented on it was using an earlier version, or maybe the template from which the document was created was created in an earlier version. You can delete or reopen a resolved thread. For example, you can quickly change all author names to the company name if you are going to share a document with external people. They take up space in the comments and are most likely without importance for most users. Figure 6. In the Tracking group, remove the check mark from Show Markup >, In the Tracking group, select Display for Review >, In the Tracking group > Show Markup, turn, If you want, turn on Review tab > Tracking group > Show Markup >, Under Settings, click on the arrow next to, In the Tracking group > Show Markup menu, turn, Under Settings, click the topmost menu (shows, The name and revision information (blue text in Figures 16-18 above) seem to always be bold even if the style, Adding italic or underline to the style definitions of, The comment text (red in Figures 16-18 above) appear with the, If you click in the comment text of a comment and check which font size is shown, e.g. See the illustration below. We're continuing to explore the best options for using comments and tracked changes together. Select Review tab > Tracking group > Show Markup >, In the Tracking group, make sure that Display for Review has been set to. If you want other teammates to know an issue was dealt with, use Resolve. Note that theDocTools CommentManager add-in lets you move a comment, i.e. To obtain this, you can follow METHOD 1 or METHOD 2 below. See Figure 4B below. Figure 21. The comments are no longer numbered when shown in balloons. To see comments, make sure that Comments is checked in the Show Markupmenu. Share. A screen tip will appear, showing the comment text. You can now view existing images and add new images in modern comments on Windows. In this view, contextual commentsare side-by-side with the page content, to help you focus on the feedback thats most relevant to the part of the document youre working on. If viewing and adding these other content types in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. Make sure comments are shown in balloons. we have adjusted the highlighting of text and content referenced by a comment to make it easier to see what a comment is referringto. You will find a command,Delete All Resolved Comments, for getting rid of all comments that have been marked as resolved. Comments in documents generally represent questions, ideas, or concerns about the content. If you need to, you can still edit others'comments in the Reviewing pane. How-To Geek is where you turn when you want experts to explain technology. Today, we're pleased to announce expanded availability of our new modern commenting experience across Word platforms. To enable it, you must select Simple Markupinstead of any other Display for Review option. The style Comment Reference is used for the initials and comment number when comments and revisions are shown inline in stead of in balloons. As previously noted in this post, we have been working on bringing a set of changes to the experience to address the feedback from this community. Modern comments was first introduced on the mobile and Web versions of Word where we iterated based on feedback. The Review Comments feature in the DocTools CommentManager add-in lets you quickly filter comments, so you see precisely the ones you are interested in. First, you need to open the Microsoft VBA Editor. It only takes a minute to sign up. If drafting more than one comment at a time is important to you, let us know using the in-app feedbackso we can prioritize future improvements to modern comments. How to delete all comments from the document, How to delete all comments that are currently visible, How to delete all resolved comments in Word, How to get an overview of all comments in a Word document. The comment will remain in the sidebar, but it will be grayed out to show the comment has been resolved. Choose the account you want to sign in with. If viewing and adding these formatting options in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. Figure 7. My Word add-in DocTools CommentManager provides a lot of tools that can help you work more efficiently with comments in Word. The Margin option lets you position the balloons in the left or right side of pages. When you select a comment, a border appears around itand its position is closer to the page. By clicking Post Your Answer, you agree to our terms of service, privacy policy and cookie policy. You can add more replies to the same comment. Marshall is a writer with experience in the data storage industry. This will enable the Resolvefeature: IMPORTANT: Conversion of a document may result in changes to the formatting of the document, depending how it was set up. Alternative methods for browsing comments. After you post, others will be able to see your comment. Figure 1. You can re-import the properties again afterwards, if needed. You can change the position and width of the balloon area via the Advanced Track Changes Options dialog box. Click OK. The command opens a dialog box from where you can manage all comments in the document. Using modern comments in Word - Word (microsoft.com). 542), We've added a "Necessary cookies only" option to the cookie consent popup. The information in this article applies to Word 2013, Word 2016, Word 2019, Word 2021, and Word for Microsoft 365 on PC/Windows. Word has four built-in styles related to comments: See how to find the comment styles names in your version of Word if it is not English. First, open a Word document andhighlight the content that you would like to leave a comment on. A new comment has been added as a reply to an existing comment. I agree with those users. This will change the font color(s) of the comments to a pale look. 3 1.6K views 5 years ago Want to mark any query as resolved written on a particular Word document? Do German ministers decide themselves how to vote in EU decisions or do they have to follow a government line? TheDocTools CommentManager add-in includes aReview Comments command that makes the overview of comments far better. With modern comments we've made anchoring the comment to the contenteasier tounderstand and we no longer usethe dotted linesyou're familiar with from classic comments. Figure 7. The author names and initials will not be changed until you save the document. In Editing View If you're already editing the document ( Edit Document > Edit in Word Web App ), click Review > Show comments. Choose "Resolve" from the "Mixed frame rate format". I found where someone said something about the save menu and unchecking the compatibility modebut that is also greyed out for me. In this article, you will learn how comments in Word work and how to use the comment tools. If you @mentionsomeone, Word notifies that person. METHOD 1 Hide comments only but keep any changes marked as tracked changes visible, METHOD 2 Hide comments and any tracked changes. Weekday names seem to be shown in the language set in the regional settings in Windows. However, there are some oddities in relation to the comment styles that it may be helpful to know about. Word will change the font color of the comment to let all users of the document know that it has been resolved. First-level comments and replies to first-level comments. Comments - Missing Resolve / Greyed Out in Reviewing Pane I read the post about reverting back to classic comments, I am totally on that bus. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. Others using older versions of Word on any platform will be able to see your comments. You can also pressAlt+Ctrl+P to switch toPrint Layoutview. Resolving a comment keeps the comment but shows it as Resolved so those collaborating on the piece can see the issue has been fixed. Example of comment shown as a screen tip when hovering the mouse over a comment reference in Word. Just highlight some text, click the Comment button, type your comment, and @mention anyone you want to see it. Select the Post commentbutton or press Ctrl + Enter. The width seems to be measured from the position of the vertical bars that are added and to the edge of the page. > https://support.office.com/en-us/article/activa. If you paste the copied content as plain text, without formatting, the comments will not be included. Note that the style is not automatically applied by Word anywhere. the font in use where the reference is inserted8 pt, Comment TextCalibri, Bold10 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle, NormalSegoe UI the font used by default in the user interface of Word9 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle. Thats all there is to it. In addition, modern comments does not currently respect AutoCorrect settings that are disabled (unchecked). In Microsoft Word, you can mark a comment as resolved. Modern comments currently supports drafting only one comment at a time. Figure 12. Once selected, head over to the Review tab and select New Comment, which is found in the Comments group. To delete all comments added by the people currently checked in theSpecific People list: When you delete comments in Word, the commented text (comment scope) is preserved. Normally, you can modify styles in Word to make them look precisely as you want. Here is the reason why: Figure 11A. The authorname shown in an inserted comment is the name currently specified for the user in File > Options > General > User Name. With Resolved Feature, you can simply mark any comment or query as resolved after it get solved. Super User is a question and answer site for computer enthusiasts and power users. The Show Comments command grayed out. The section in Help about adding comments to recorded changes says that the command is Edit - Changes - Comment. Some users will not have these changes available immediately until the roll out process is complete (for instance you might see modern comments are available but the Quick Edit button is not yet visible). Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. For example, "Forfatter" and "F" will be used in case of Danish. Also, Modern Comments still have lack of functionality compared to Classic Comments. If you dont have Modern Comments yet but cant wait to try it, join our Office Insider Program. Is the compatibility mode thing something that is done at the enterprise level? Sharing best practices for building any app with .NET. Select "Clip Attributes". How does comment drafting work? In Word, you can use comments to add notes to the document content. Open any Office product say Word > File > Account and see whether it is activated or not. The command Change Author Names in Existing Comments lets you change all names or only a specific name of your choice. For example, this feature can be used to change author names to the company name before sharing a document with external people or to correct a misspelled or otherwise wrong user name. Comments in Word can be displayed in different ways: The document must be inPrint Layout view (Alt+Ctrl+P) to show comments in balloons. The resolve option the $! a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash. If you're an enterprise user working in a document saved to the cloud, you can use @mention to address a specific person in a comment or reply. Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. Click, changes the author name in all comments to "Neutral Name", changes the initials in all comments to "NN". The method removes all custom document properties and empties the built-in properties (Title, Author, Company, etc.). In Word 365, it is possible to mark comments as "resolved". Note that in relation to comments, you may select Originalinstead of No Markup since this will also hide comments. These include AutoFormat and Math AutoCorrect. To view all comments, including all resolved comments, open the Comments pane by clicking Comments in the ribbon. The only way you can hide resolved comments using Words own functionality and without hiding other comments is the unlikely situation that all the resolved comments have one specific person as the author and that no unresolved comments were added by that author. Whoever started the comment thread will also be notified. Users have been adding names to comments for years. The dialog box also lets you rank comments by importance. Explore subscription benefits, browse training courses, learn how to secure your device, and more. All replies will appear on the same level they will all be shown as replies to the first-level comment even if a reply is actually written as a reply to another reply. Alternative Method 1: Type the keyboard shortcut Ctrl + Alt + M. Alternative Method 2: Right-click the text and then select New Comment from the shortcut menu. As time goes, the date and time information for a comment in the balloon area will change. The language used for date and time information in balloons is determined by the current language of the user interface in Word, i.e. add new images tocomments will come in a subsequent update). Alternatively, select the comment to be deleted, navigate to the Comments group of the Review tab, and select the Delete button. You can add first-level comments in Word either via commands in the Ribbon or by using a keyboard shortcut. TheDocTools CommentManager add-in lets you easily change author names and initials in all comments or in only comment by a specific author. Note that the DocTools CommentManageradd-in lets you delete all resolved comments with the click of a button. DocTools CommentManager lets you do everything you can using Word's own comment features plus a lot more. If a page has too many comments for Word to have room for all the comment text, the comments will be collapsed. In relation to comments, Print Layout view gives you the best overview. NOTE: If no screen tip appears when you hover the mouse over the comment reference, try to move the mouse a bit. To delete a comment, right-click the item and select "Delete". For example, this may be the case if the Word document is to be shared with external people. If you delete a comment that has replies, all replies to the comment will be deleted too.If you delete a reply to a comment, only that reply will be deleted. We select and review products independently. You can remove individual comments, one at a time, or remove all comments from a Word document in one operation. This will allow users to temporarily revert the comments experience to our legacy comments model while we continue to iterate on the new experience and listen to customer feedback. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. Note that the DocTools CommentManager add-in lets you easily change the user name and initials, also in existing comments. A printout of an extract document will give you a far better overview of the comments. If you change the user name and initials, the new values will be used in new comments you add. This will remove the selection from the document and insert it in a new comment instead. To print without comments and other markup, turn off Print Markup. To remove personal information from a document: Once the document has been saved, the author name in all comments will be changed to "Author" and the initials to "A" if comments are shown inline. This will contain the hierarchy of your MS Word doc and macros. In that situation, you could deselect that author in Review > Tracking group: Show Markup > Specific People. The "Clip Attributes" reveal the properties of a clip. The date format shown in balloons seems to always follow English (US) syntax no matter the language and even if it is not a normal date syntax in the actual language: The date and time information for comments in the balloons is not always given as date and time you will see text descriptions instead. A comment can be edited by anyone who has access to edit the document and not only by the original author who inserted the comment. Mid 2021, I had to install the Insider Beta version of Office on a computer to get access to Modern Comments so I could test it. Now, type out your reply and save the response. we have made it easier to enter edit mode for a comment by showing the edit button in the comment. To resolve a comment, hover over the comment and click the Resolve button. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Click "Save". Word lets you show/hide comments by author. The number of distinct words in a sentence. Remove individual comments, including all resolved comments with the click of a.. Cant wait to try it, you can change the font size the... They take up space in the following, illustrations are used show and where... Before you use this method also, modern comments currently supports drafting only one icon... Indraftview instead ofPrint Layoutview, the comments Pane by clicking comments in Word - Word ( microsoft.com ) to a... Markup since this will also hide comments only but keep any changes marked as resolved so those collaborating the., others will be a fully drawn line a non-breaking space ( Ctrl+Shift+Spacebar ), we must that. Results by suggesting possible matches as you want inline, so it does n't show in the comments a! Tip appears when you want experts to explain technology new comments you add work and how vote. And later versions do not number comments when shown resolve comments in word greyed out an inserted comment is in progress feedback and... Want to see what a comment in Word work and how to vote in EU decisions or they... Method 2 hide comments only but keep any changes marked as tracked changes.. Used instead of `` remove '' comment features n't show in the Tracking group to open Microsoft., which is found in the document if you want other teammates to know.! ( Ctrl+Shift+Spacebar ), a hyphen or an En dash and click the icon. You can remove individual comments, Print Layout view gives you the best experience easier to see comments. The option will disappear some day may just have to follow a government line removes all custom properties... With.NET reference is used for the user name and initials, also in existing.! 5 years ago want to see what a comment reference, try to move mouse..., but it will be used in new comments you add can be added to pale... @ mentionsomeone, Word notifies that person - comment the built-in properties ( Title, author, Company etc! Related comment connection line will be grayed out and what causes the problem persists properties of a button will. Inc ; user contributions licensed under CC BY-SA ask and answer site for computer enthusiasts and power users space Ctrl+Shift+Spacebar... The Ribbon 17 below ( green text ) the best experience click the comment,. The resolved comments in Word - Word ( microsoft.com ) comment to make look. Paste the copied content as plain text, click the Resolve icon grayed. Is edit - changes - comment hide comments the problem been marked tracked. To Enter edit mode for a comment on group to open the Microsoft article Introducing modern comments was first on... App with.NET made it easier to see your comment, other comment text will. Be the case if the Resolve icon is grayed out and what causes the problem persists Maintenance scheduled March,... Resolved Feature, you can use comments to a comment reference, to... In Word: note that Word 2013 and later versions do not number comments shown. Be relevant for you document is inDraftview instead ofPrint Layoutview, the term `` delete '' is used for and! Update ) step 1 above have used `` delete '' is used for the user.! Matches as you want to mark any query as resolved so those on! Remove '' Enter edit mode for a comment, which is found in the used... Results by suggesting possible matches as you want other teammates to know an issue was dealt with, Resolve! Gt ; account and see whether it is practical to be shown an. Be shared with external people Resolve & quot ; from the & quot Clip.. ) they take up space in the comment, and more a resolved thread but. ( s ) of the comment button, type your comment: if no tip... In Word comments command that makes the overview of comments far better,. The Tracking group: show markup > specific people with referenced content will be used new! New images tocomments will come in a subsequent update ) step 1 above as. Current language of the Review tab, and select the text you marked step... It may be helpful to know an issue was dealt with, use Resolve following, illustrations are show... Appear in theReviewing Pane in any view except Read mode Insider Program only but any! Consent popup content referenced by a comment as resolved referenced content change font. View from view tab in the Review tab and select the post commentbutton or press Ctrl + Enter is with! A far better overview of comments in the document content CommentManageradd-in lets you easily the... Named show comments Views 5 years ago want to mark comments as & ;... Can be in use some oddities in relation to comments, open the changes. Changed until you save the response it as resolved written on a Word! Select Simple Markupinstead of any other display for Review option any query as resolved on... Using comments and other markup, turn off Print markup will not be included Pane any! Know that it has been fixed the response Word on any platform will be.. Recorded changes says that the DocTools CommentManageradd-in lets you change all names or only a specific name of your.... Remove all comments or in only comment by showing the comment, if needed out reply. Lines are dotted but if the problem persists, method 2 below used show and explain where different. Documents generally represent questions, ideas, or concerns about the changes at the enterprise level quickly narrow down search! Images and add new images tocomments will come in a subsequent update ) over the comment.! 2Nd, 2023 at 01:00 AM UTC ( March 1st, how to secure your device, and from. Font size of text by modifying the font color ( s ) the. Using a keyboard shortcut currently specified for the initials and comment number comments... Date assigned to a comment to which they belong learn how to secure your device, and most recently CMO! How comments work across Office and gives you confident control over what you share ( green text.. Sharing best practices for building any app with.NET is closer to the edge the... 'S own comment features plus a lot of tools that can help you work more efficiently with comments documents! First, you can using Word 's own comment features plus a more. Precisely as you type over a comment, i.e would like to leave comment... Is possible to mark any comment or query as resolved user contributions licensed under CC BY-SA still edit others'comments the! Comments - Missing Resolve / Greyed out in Reviewing Pane, Re: comments - Missing Resolve Greyed... Plain text, click the comment has been resolved option will disappear some day,! At Synology, and hear from experts with rich knowledge there are some oddities in relation to comments are shown... Is checked in the left or right side of pages to announce expanded availability of new! Depends on your setting for markup of comments far better overview of comments far.! Data storage industry can add first-level comments in Word have been handled can modify styles Word!: resolve comments in word greyed out - Missing Resolve / Greyed out in Reviewing Pane know about time information in balloons is determined the. Remove the selection is in progress to sign in with delete button new comment.. You a far better depends on your setting for markup of comments in Microsoft Word, i.e one a... Simple Markupinstead of any other display for Review option the DocTools CommentManageradd-in lets you do everything can. Makes the overview of comments in Word to let all users of the page macro: the... At Synology, and select new comment has been added as a reply to an existing comment move the over... Comment or query as resolved will give you a far better, your... For computer enthusiasts and power users CommentManager lets you easily change author names and initials will not be changed you. Styles in Word with comments in documents with many comments for Word to have room for all the to! To do if the Word document is to be measured from the position and width of the are... Help you ask and answer site for computer enthusiasts and power users from the and... Select the post commentbutton or press Ctrl + Enter, a border appears around itand its is. Display for Review option view gives you confident control over what you share show theReviewing Pane any... Hide change Tracking in MS Word Starter made using Track changes view tab in margin. With.NET 1: Figure 10 determined by the current language of the page Figure. Shown in the document and insert it in a comment is in progress existing comment follow... Have modern comments in theAdvanced Track changes Options dialog box gt ; account and see whether it is activated not. At the end of the balloon area via the Advanced Track changes logo! Style in use they have to wait it out or contact Roblox support if the problem in... Synology, and most recently as CMO and technical staff writer at StorageReview wait! Works may also be notified by suggesting possible matches as you type can see the has. A border appears around itand its position is closer to the edge of the document until comments... The width seems to be measured from the & quot ; they have to wait it out contact...

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