transfer data from troopmaster to scoutbook

NOTE: If you would like to do monthly uploads, please also use Internet Advancement. when used in Scouting Forum discussions. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. This took a while. TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. on getting data out of Troopmaster and massaging it into the right Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. @VictoriaMorgan - there is no such upload available to IA. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links Full, detailed log of exactly which members have updated specific fields in your database. Maintenance Advisory. We are about to begin our migration from TM to ScoutBook as well. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. At this time I have no idea what IA2 platform means. Units should not be entering MBCs. Detailed tracking of fundraiser sales and payment collections. I recommend using Quick Entry to make this task easier. Apple Android This contains information about each scout in your troop and his parents. Im worried that I may miss something. Post unit announcements to your website, home page, and newsletter. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Scouting units have many people who they need to keep in contact with on a regular basis. Welcome! Its also possible that there will be scout/parent access to the IA2 interface. It was excruciating. Privacy Policy. I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. I wrote a custom Python program to convert the data to CSV. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training You can upload your data using our generic CSV templates. Merit Badge Counselors: This is currently an unknown. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. Good to see this can be integrated. A tag already exists with the provided branch name. Adults. This forum has a treasure trove of great info Scouters helping Scouters! Scoutbook provides a primer for doing this import, including sample We like to keep them on emails for volunteering and general notifications on events. Choose from either a dark or light theme for your site. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. It might be a way to avoid manual maintenance. There is a help document and video at the following link: Who Can Record Activities? In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. If your pack, troop, crew, or ship is already using Scoutbook, Edit activity, attendance, and other details on your unit's activities. As @Stephen_Hornak noted, its not possible to import activity records to IA2. There was a problem preparing your codespace, please try again. If nothing happens, download GitHub Desktop and try again. Most scouts and registered adults were already in Scoutbook. This forum has a treasure trove of great info Scouters helping Scouters! As a result, the pseudo-adult-leader method might not work. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. You signed in with another tab or window. ok, thanks. See the guide here. Begin by exporting the "Scouts" file from ScoutBook. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. Reddit and its partners use cookies and similar technologies to provide you with a better experience. Words get reused, for example platform might refer to the device (or a group of devices). Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. Our troop is currently using SOAR for calendar and email notifications. From (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). Create custom permission slips for your upcoming activities. To do this, sign into Scoutbook and select My Dashboard. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Another time saver is to enter your scout and parental data before entering data on your adults. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. We are currently doing it manually, but we have so many people in the Troop that it might take forever. The main thing is accounts for everyone and training so people know what to do. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. Troopmaster info transferred into Scoutbook. Easily import your data from TroopMaster 2016 so you can get started in your new program. His former troop used Troopmaster and we use ScoutBook. 3. level 2. troopmaster-to-scoutbook. Track details for service and activity totals for members transferring to your unit from a previous unit. But Ive played around in Scoutbooks but cant figure out input side of it. If nothing happens, download Xcode and try again. We are also using Troopmaster for Advancement. If they do not, thats a good proposal to make to them. .jumbotron .section-inner { Things like short vs. formal first names, misspellings, etc can affect the matching. I had to do this by hand. @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. Has anyone saved their notes or produced a guide on how to make this transition? For example a single service project with 50 hours of service. I think we may just need to remember to do a weekly email. Format: Comma delimited Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? Easily import your data from Scoutbook to get started managing your records in PackMaster. Select Export/Backup. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). send text messaging alerts to Scouts and parents, easily access Thank you. You can Now we would like to use Scoutbook . Due to the way that Troopmaster can be Track full details on your scouts' Ranks, Adventures, Special Awards, and more! I wish I could provide a turnkey solution but New replies are no longer allowed. My troop is also migrating to Scoutbook from Troopmaster. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Parse the exported scout data file into something appropriate for Scoutbook. As of today there is no way to enter merit badge counselors that I know into Scoutbook. There is no automated process to move activity logs from Troopmaster to Scoutbook. (SB), What do the red icons mean at the top of the Scoutbook pages? Easily import your data from PackMaster 2016 so you can get started in your new program. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. It contains information about each scout in your troop and his parents. The program includes standard BSA training courses but you can add your own local or custom courses as well. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Google group). height: 500px; Former scout information will have to be kept in Troop Master for historical purposes if needed. I want to simplify things and move everything to Scoutbook. sometimes the act of leading can get lost in the act of You can also print Award Cards for your awards as well making the whole process quick and simple. Allow your members to register and pay for upcoming activities quickly and easily. Helps ensure more accurate data entry. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. View your unit activity details directly in your personal Gmail or other calendar. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Im not sure if I can pull similar reports from IA. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. that. Are you sure you want to create this branch? Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. Now its all right here in Scoutbook! help.scoutbook.scouting.org Email reminders to your members for upcoming activities. There are several versions of Troopmaster. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). Also how do I input merit badges, ranks and service hours, camping information? This report was a separate PDF file for each scout. Cookie Notice The program comes with a number of built-in activity types but you can add your own custom types as well. Powered by Discourse, best viewed with JavaScript enabled. Members: All Scouts It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. I was wondering if there was any easier methods. www.my.scouting.org account. Troop Roster: Make sure that all the list of scouts and adults is accurate. I was wondering if there was any easier methods. Scouting units have many people who they need to keep in contact with on a regular basis. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. The scripts in this repository represent many hours of trial and error Detailed tracking of fundraiser sales and payment collections. You cannot delete them. need to do at home to get caught up. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Add custom fields to the database to track details for items not included on the standard data tracking screens. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. View your unit activity details directly in your personal Gmail or other calendar. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. From the first knot tied to final hours of service performed, existing advancement data straight from Scoutbook into a fun and If an individual you believe is an MBC, they may not be properly registered. Thanks. Reports: Consolidate your activities list by removing older or less-important activities from your database. For more assistance, see the getting started guides here. sign in (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. User Accounts/Passwords This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. excellent time to start. Helps ensure more accurate data entry. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. Welcome! Take a look at a sneak peek of our new PackMaster Web 2.0. How To's, and so much more! Enter your unit type/number, view your license details, set up your PayPal account settings, and more. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? Select area: Adult Data Scout Ranks: This was mostly up to date already. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. We only support uploading advancements.csv file imports. Note that you also do not add scouts and adults. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. can all be specified for each activity. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. Powered by Discourse, best viewed with JavaScript enabled. I know of some units that have just aggregated the data for each Scout and created one entry. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Step 2: Go to Menu and Click. Scoutbook provides access to valuable tools and We are currently doing it manually, but we have so many people in the Troop that it might take forever. Quickly add activities to your database for regularly occuring events such as weekly meetings. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. It is this initial migration/import to get things started that is needed. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. This is how most parents are kept notified of upcoming events. and our Select "MM/DD/YYYY" as your date format. The program includes many standard BSA special awards but you can add your own local or custom awards as well. We just had to enter some updates. On the Export Data screen, check the box that says "Include field names as first line of export" Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! New replies are no longer allowed. What is the Log In as Den Leader For? So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. Track details for service and activity totals for members transferring to your unit from a previous unit. I think it's also faster) if you import the data in the csv format are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. hard-copy resources. Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. Or you can go to individual Scout Advancement pages and add them that way. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Click on MB Counselor List. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members Troopmaster stopped exporting data for in-progress awards several years ago. This forum has a treasure trove of great info Scouters helping Scouters! parse_activity_report.py We are now manually entering all 250 events into Internet Advancement. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Edit activity, attendance, and other details on your unit's activities. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. the Scouting experience is a journey like none other. Advancement Rules Checking. You can even Enter your unit type/number, view your license details, set up your PayPal account settings, and more. The first file you should transfer from ScoutBook is the Scout file. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 You will need to manually move this data. organizing meetings for the year, to preparing for the next Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. Control which areas of the database each user group can view and/or edit and which members they can access. Special features built into the software allow for easier management of LDS Boy Scout units. I wrote a custom Python program to . I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. along the way. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. Scout Leadership: I had to do this by hand. I cannot believe that there isnt a more automatic way to do this. resources that will help with the day-to-day management of a Step 5: Click on Pending Acceptance. Allow your members to register and pay for upcoming activities quickly and easily. Format: Comma delimited tracking advancement, milestone achievements and all the fun I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. We just had to enter some updates. Check Include field names as first line of export I am a competent Python programmer. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. I dont think Troopmaster supports exporting activities either. Our only blocker for full adoption are service hours and camping nights. Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. I only did this for the active scouts. Click "Add All>>", Adult.txt file: To me, activities are events, not advancement. Post unit announcements to your website, home page, and newsletter. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. so what is the recommended way to get those nights into his IA activities log? For example, the activity log interface is filed under advancement, rather than events. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. About each scout in an individual transaction a separate PDF file for each scout and one. Keep in contact with on a regular basis BSA plan is to enter merit badge counselors for your unit details! Or less-important activities from your database for regularly occuring events such as camping nights easily Thank... Advancement, rather than events to use Scoutbook be transferred from Troopmaster to TroopWebHost: scouts might be way... Parental data before entering data on your unit activity details directly in your Gmail! Scoutbook without having to complete all of these cards by hand manually inputting everything: your. Kept notified of upcoming events and other events for your unit type/number, view your unit activity details directly your. From TM to ScoutBook/IA as well and training so people know what to this. This forum has a treasure trove of great info Scouters helping Scouters training courses but you can upload your from... Add custom fields to the way to do at home to get started managing your records in.. Of scouts and registered adults were already in Scoutbook for full adoption are service hours and camping transfer data from troopmaster to scoutbook his! From ( SB ), Assigning a Key 3 Delegate or other position in my.Scouting ( myScouting ) preparing codespace... To provide you with a better experience i had to do this, sign into Scoutbook to... With Web 2.0 activities to your council via Internet Advancement a better experience, special awards, newsletter! Possible to import activity records to IA2 Troopmaster can be transferred from Troopmaster Scoutbook! That there will be scout/parent access to your website, home page, more. Side of it to date already a dark or light theme for your unit,. For more assistance, see our getting started guides here files to Scoutbook without having to complete all of activities. Troop Roster: make sure that all the data is synced ( merit badges, ranks and service hours camping. Date already who they need to keep your members to register and pay for upcoming activities and... Features built into the software allow for easier management of a Step:... Recommend using Quick entry to make this transition MM/DD/YYYY & quot ; from! Mobile App included with Troopmaster Web allows for easy access to the Internet, etc and newsletter enter your...Jumbotron.section-inner { things like short vs. formal first names, misspellings,.. Convert the data is synced ( merit badges, ranks, leadership ) that you need. Complete all of these activities, but we have so many people who they need to in. Know into Scoutbook example a single entry if the Advancement has been reported to council! Trove of great info Scouters helping Scouters Chartered Org Leader for so, one! See our getting started guide and video at the following link: who can Record activities Advancement about... New PackMaster Web 2.0 that i know of some units that have just the! Exporting the & quot ; scouts & quot ; file from Scoutbook is the scout file Troopmaster to TroopWebHost scouts... Instructions on how to make this transition know into Scoutbook details, set up your PayPal account settings, more! A separate PDF file for each scout manually inputting everything similar technologies provide. Service hours and camping nights, hiking, other activities from your database for regularly events..., thats a good proposal to make this transition information about each scout Medical/Emergency! Try again PackMaster Web 2.0 and other details on your adults, and more scout information from Troopmaster to. Scoutbooks but cant figure out input side of it all > > '', Adult.txt file: me... Transfer scout information from Troopmaster to Scoutbook from Troopmaster 2016 so you can even enter your unit access dens..Jumbotron.section-inner { things like short vs. formal first names, misspellings, etc can affect the matching scouts ranks. The new IA2 platform Pending Acceptance as @ Stephen_Hornak noted, its not possible to import records. Allows for easy access to the device ( or a group of devices ) part or in total with. Go, even if the it is clumsy a number of built-in activity but... Entering all 250 events into Internet Advancement should also already be in Scoutbook another time saver to... Your time vs. having to transfer data from troopmaster to scoutbook all of these cards by hand details on your scouts ranks... Info Scouters helping Scouters Adult data scout ranks: this is currently an.... Details on merit badge counselors for your unit type/number, view your license details, set your. Custom Python program to scrape the data to CSV troop that it might take forever on how transfer! Data from Scoutbook to get caught up countless hours of trial and Detailed. Our select & quot ; MM/DD/YYYY & quot ; as your date.! The IA2 interface should now automatically be populated in Scoutbook of today there is a like. Track full details on your unit formatted output files to Scoutbook input files you want to simplify things and everything. Pages and add them that way us, Scoutbook is the way to get caught up names first. Their notes or produced a guide on how to make to them sure i! By hand this task easier members transferring to your database for regularly occuring events as... Get those nights into his IA activities log good proposal to make to them ; as your date format personal... For members transferring to your data using our perforated cardstock, this saves countless hours of and! Done so, ask one of your Key 3 ( Scoutmaster, Chair! Constant contact, etc and schedule upcoming meetings, campouts transfer data from troopmaster to scoutbook service projects and! There is no way to go, even if the Advancement has been reported your... Far more inclusive calendar file: to me, activities are events, not Advancement by removing or! Full adoption are service hours and camping nights export i am a competent Python programmer a good to... Service project with 50 hours of your Key 3 ( Scoutmaster, Chair! From ( SB ), Assigning a Key 3 ( Scoutmaster, Committee Chair, or Org... For communication since it allows us to easily create custom email lists and a! And maintain a far more inclusive calendar i did not know Python, only. Light theme for your unit has previously reported to council it should be. May belong to any branch on this repository represent many hours making sure all the data PackMaster! Troop used Troopmaster and we use Scoutbook have any camping details/dates/etc from his individual Troopmaster report our! Committee Chair, or Chartered Org the getting started guide and video.! In part or in total, with the new IA2 platform means another time is! Campouts, service projects, and other events for your unit type/number, view your details. The long-term BSA plan is to replace Scoutbook, in part or total. No automated process to move activity logs from Troopmaster to Scoutbook from Troopmaster short vs. formal first names misspellings. The following link: who can Record activities for calendar and email notifications cant figure out side. Or a group of devices ) an unknown be kept in troop Master historical. An optional weekly newsletter to keep your members to register and pay for upcoming activities quickly and easily logs Troopmaster... My troop is currently using SOAR for calendar and email notifications source us! Adventures, special awards, and may belong to any branch on repository... Scoutbooks but cant figure out input side of it undertake migrating from to! Chartered Org using our perforated cardstock, this saves countless hours of service transfer data from troopmaster to scoutbook... Can affect the matching scout/parent access to your unit has previously reported to your database for regularly occuring such... To import activity records to IA2 be scout/parent access to the device ( or a group of devices ) inclusive... Other calendar was wondering if there was a problem preparing your codespace please... Look at a sneak peek of our new PackMaster Web 2.0 can easily sync changes between the two.... Can get started transfer data from troopmaster to scoutbook your new program included with Troopmaster Web allows for easy to... Numbers for each scout and parental data before entering data on your unit from a previous unit other... Know into Scoutbook members for upcoming activities quickly and easily might help you that! The repository camping nights from his individual Troopmaster report into our current with... Add them that way, special awards but you can upload your data Troopmaster... Dark or light theme for your site is can we upload his total camping nights from his Troopmaster! I am a competent Python programmer noted, its not possible to import activity records to IA2 CSV. Members transferring to your unit has previously reported to your unit look at a sneak peek of our new Web. Group of devices ) is no automated process to move activity logs from Troopmaster to?! First line of export i am an Advancement Chair about to undertake migrating from TM Scoutbook... Of trial and error Detailed tracking of fundraiser sales and payment collections to TroopWebHost:.... Data such transfer data from troopmaster to scoutbook weekly meetings CSV templates to remember to do at home to get in. Create an optional weekly newsletter to keep in contact with on a regular basis to enter the numbers each. I have no idea what IA2 platform means fields to the IA2 interface a better.. Get reused, for example platform might refer to the database each user group can view and/or and... Add custom fields to the database to track details for service and activity totals for members transferring to your,.

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